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graduatephd [2016/07/06 13:35] volker [Before Your Defense] |
graduatephd [2017/08/17 18:00] Rafael Kueng [6. The best thesis defense is a good thesis offense] |
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Graduating can be a time-consuming process, especially regarding your dealings with the bureaucracy. This guide aims to help a bit by outlining the steps you may expect. | Graduating can be a time-consuming process, especially regarding your dealings with the bureaucracy. This guide aims to help a bit by outlining the steps you may expect. | ||
- | ===== Before Your Defense ===== | ||
- | FIXME Actually fill this out. Links, etc... | + | //Note: The following was heavily edited by people from the Physics dept., but it should apply to ICS as well.// |
+ | ====== Links, Rules, Checklists and Infos: ====== | ||
- | There are various deadlines to meet before you can actually defend your thesis. It's best to work backwards from these to fix a date. The deadline as are as follows. | + | ===== Checklist ===== |
- | 1. Latest 6 Weeks, Earlierst XX Weeks = Register | + | * Main MNF info page: [[http://www.mnf.uzh.ch/de/studium/phd/checkliste-fuer-doktorierende.html|ger]] [[http://www.mnf.uzh.ch/en/studium/phd/checkliste-fuer-doktorierende.html|eng]] (check both, english version is not always up to date..) |
+ | * MNF Fact sheet PhD Defense: [[http://www.mnf.uzh.ch/dam/jcr:72745e76-d1c4-4e39-ae30-e7214d4bb823/Merkblatt_D_PVO2011.pdf|ger, pdf]] [[http://www.mnf.uzh.ch/dam/jcr:b7715776-6898-4a52-9d78-ecfb2f0d2093/Merkblatt_E_PVO2011.pdf|eng, pdf]] | ||
+ | * Template PhD titlepage [[http://www.mnf.uzh.ch/dam/jcr:3711daa6-ee4d-4b99-a56c-dd45ec6251e9/Titelblatt_E_POV2011.doc|pdf]] | ||
- | 2. Latest 4 Weeks, Deliver Report, Circulate | ||
- | 3. Latest X Weeks ??? | + | ===== Official Rules / Reglemente: ===== |
- | Other things you need to arrange: | + | * Promotionsordnung [[http://www.mnf.uzh.ch/dam/jcr:8c52545a-181c-405f-8d01-9d6220f8e4df/DO_TeilA_2015-11-30.pdf|ger, pdf]] |
+ | * Ordnung zum Doktoratsprogramm Physics [[http://www.mnf.uzh.ch/dam/jcr:3f4b4845-aea5-4c56-bf70-250da4834d17/DO_PHY_2016_03_17.pdf|ger, pdf]] | ||
+ | * Verordnung über die Promotion [[http://www2.zhlex.zh.ch/appl/zhlex_r.nsf/0/0582FC33E0EADF89C125787700405A21/$file/415.463_31.1.11_(Vollversion)_73.pdf|ger, pdf]] | ||
- | - Referee (one or two). Either you or your supervisor will arrange this. | ||
- | - A room to defend in (ask Regina/Suzanne) | ||
- | - Apero (champagne is reimbursed, everything else is on you) | ||
- | ===== After Your Defense ===== | + | ===== Persons involved ===== |
+ | |||
+ | * The author (You) | ||
+ | * Supervisor / Betreuer: Person that actually cares about you. | ||
+ | * Chair (responsible faculty member of the PhD committee) / Vorsitz: Person allowed to confer a PhD [[http://www.mnf.uzh.ch/en/fakultaet/fakultaetsangehoerige/promotionsrechtler.html|list of people]] (supervisor and chair might be the same person) | ||
+ | * PhD committee: Supervisor, chair and possibly other profs on the sheet "Meldung der Mitglieder des Promotionskommiittteeessss" that you / your supervisor handed in at the beginning of your PhD | ||
+ | * External Referee / Externer Gutachter (one or two) | ||
+ | * Zirkulationskreis (four MNF Profs.) | ||
+ | |||
+ | ===== Abbreviations ===== | ||
+ | |||
+ | * MNF: Mathematisch-Naturwissenschaftliche Fakultaet = Faculty of Mathematics and Natural Sciences (to which the ICS is attached). | ||
+ | * UZH: Universitaet Zurich = University of Zurich | ||
+ | * ZB: Zentralbibliothek = University Library | ||
+ | |||
+ | |||
+ | ====== Steps to get your degree ====== | ||
+ | |||
+ | ===== 1. write thesis ===== | ||
+ | * Use the [[http://www.mnf.uzh.ch/dam/jcr:3711daa6-ee4d-4b99-a56c-dd45ec6251e9/Titelblatt_E_POV2011.doc|template titlepage layout]], it's mandatory!! A quick latex template is [[https://github.com/AstroPhysicsUZH/PhD_Thesis_stuff|here]] | ||
+ | * make sure you have a "Zusammenfassung" in German (mandatory, in German, about a page) and a summary in english (if you are writing in english you //can// add an english one), put if right after the title page, in front of the TOC. | ||
+ | |||
+ | |||
+ | ===== 2. Assemble Promotionskommitee (should be done by Supervisor) ===== | ||
+ | * Check [[http://www.mnf.uzh.ch/en/fakultaet/fakultaetsangehoerige/promotionsrechtler.html|the list of people with right to confer a PhD]] | ||
+ | * You need one external person who you **didn't** collaborate with and **didn't** publish papers with. | ||
+ | |||
+ | :!: max 3 months, min **6 weeks + 1 day** before [DateOfdefense] :!: | ||
+ | |||
+ | ===== 3a. Hand in thesis draft to supervisor ===== | ||
+ | |||
+ | * [supervisor] organize the assessment / Gutachten, you need to get a External Referee for that. | ||
+ | * [supervisor] writes one assessment | ||
+ | * [external referee] writes one assessment | ||
+ | * --> Those two assessments / Gutachten have to be back (can be per email) approx. 4 weeks before [DateOfDefense]; for the circulation. | ||
+ | * --> Those two assessments / Gutachten have to be present at [DateOfDefense] in original form with signatures! (oldschool mail for example) | ||
+ | |||
+ | |||
+ | ===== 3b register online; at least 6 weeks + 1 day before [DateofDefense] ===== | ||
+ | (this is the only actual **hard deadline**, the online form simply won't let you book your date any more if you are too late) | ||
+ | * [[http://idfmsmnf2.uzh.ch/fmi/webd#mnf_promotion_form|register online]] | ||
+ | |||
+ | for the registration you will need: | ||
+ | |||
+ | * the date of defense (>6weeks and < 3 months from now) | ||
+ | * your student number | ||
+ | * a complete draft of thesis as pdf | ||
+ | * a max 50 words summary (ger or eng) | ||
+ | |||
+ | You will get an email back with a form to fill in and hand in to the Dekanat. More about that in point 4. | ||
+ | |||
+ | |||
+ | ===== 3c Send Thesis Title to Regina / Suzanne?? (ICS) / Carmelina (PHY) ===== | ||
+ | |||
+ | You should also book a room! Maybe even earlier.. | ||
+ | |||
+ | * For PHY, thats done by carmelina, first consult [[http://www.physik.uzh.ch/en/seminars/epseminar.html|Seminar Schedule]] for free slots. | ||
+ | * For ICS: FIXME ask someone who knows and then write it here. | ||
+ | |||
+ | |||
+ | ===== 4. Paper based application form to sign ===== | ||
+ | |||
+ | After you have done 3b, you will get an email within a few days (usually the next day), with your application form. | ||
+ | You have to return this form within a few days, max 1 week after you subscribed online with the following documents: | ||
+ | |||
+ | * print out the form "Anmeldung zur Promotion / Registration for Doctorate Examination" and sign it and get is signed by the chair. | ||
+ | * a copy of your passport / id card | ||
+ | * a copy of your cv (which is attached to your thesis anyway, extract those pages; not sure if really mandatory, but just do it) | ||
+ | * a list of your credit points obtained (reminder, have to be >=12 in total; in detail for PHY: >=6 from lectures, >= 6 from conferences, 1pnt per 1 week of conference participation, 1 additional pnt for a talk / poster, 2 points for a summer school; for ICS: FIXME put in something here..) AND get it signed by your supervisor and chair. | ||
+ | * list your participation in teaching duties (reminder, has to be >100h in total) AND get it signed by your chair and supervisor | ||
+ | * copy of the title page of your thesis | ||
+ | * a sheet stating that a) you fulfilled all conditions and additional requirements if you got some of those during registration for PhD, or b) you had no additional requirements to fulfil. | ||
+ | * a sheet stating your planned date of the exam. | ||
+ | |||
+ | |||
+ | [[https://github.com/AstroPhysicsUZH/PhD_Thesis_stuff|RafiK made LO tempaltes for those]] | ||
+ | |||
+ | |||
+ | :!: 4 weeks before [DateOfDefense] the latest (maybe 3 are ok as well?) :!: | ||
+ | |||
+ | ===== 5. Internal Circulation ===== | ||
+ | |||
+ | * [supervisor] find 4 internal persons (from MNF??) for the internal circulation of the thesis. (those people shouldn't be involved otherwise with the work) | ||
+ | * [supervisor] Reports have to be back!!! PHY: Hand in to Carmelina; ICS: FIXME ??? | ||
+ | * [author] print your your thesis, bind it (PHY: can be done in the office of Titiano; ICS:???) and hand it in for internal circulation (PHY: to Carmelina, ICS: ???) | ||
+ | * [author] organise the apero! (ICS&PHY: champagne is reimbursed, everything else is on you) | ||
+ | |||
+ | |||
+ | ===== 6. "The best thesis defense is a good thesis offense" ===== | ||
+ | |||
+ | * public talk, 45min +-5min. rule of thumb: 15min for laymen, 15min for your friends from the masters, 15min for experts in the field. | ||
+ | * public questions, few minutes | ||
+ | * closed examination; ca. 30min-60min, can vary a lot | ||
+ | |||
+ | After the defense: | ||
+ | * [supervisor/chair] hand in final thesis and protocol of the exam to the Studiendekanat | ||
+ | |||
+ | You should get a (regular) mail with a confirmation of you completing the PhD, but you are NOT allowed to use the title yet! | ||
+ | You should also get a red card, that you need to hand in your thesis at the Central Library | ||
+ | |||
+ | |||
+ | :!: max [DateOfDefense] + one year??? :!: | ||
+ | |||
+ | ===== 7. After Your Defense ===== | ||
:!: //You need to remain registered as a student (and pay tuition) at the UZH until you have received your final diploma in the mail.// :!: | :!: //You need to remain registered as a student (and pay tuition) at the UZH until you have received your final diploma in the mail.// :!: | ||
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- Once your supervisor has signed off, the UZH/MNF will issue your diploma. At this point, you will need to provide them with a postal address where they will send the papers. This can take up to twelve weeks. | - Once your supervisor has signed off, the UZH/MNF will issue your diploma. At this point, you will need to provide them with a postal address where they will send the papers. This can take up to twelve weeks. | ||
- | ===== Abbreviations ===== | ||
- | * MNF: Mathematisch-Naturwissenschaftliche Fakultaet = Faculty of Mathematics and Natural Sciences (to which the ICS is attached). | + | ===== 8. Call yourself Dr. when booking flight tickets ===== |
- | * UZH: Universitaet Zurich = University of Zurich | + | |
- | * ZB: Zentralbibliothek = University Library | + | Only from now on you are officially allowed to carry the title. |
+ | |||